Cliquez sur n'importe quel titre ci-dessous pour révéler la logique étape par étape.
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Check your dashboard for the Create Club Account card.
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If you have a Bronze or Gold subscription, click the card to open the registration form.
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Enter your official Club Name and a unique Bib Prefix for athlete IDs.
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Upload your logo and submit to generate your unique club URL slug.
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Once created, the dashboard card will change to Manage Club.
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Click this card to access your private management area.
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From there, you can add coaches, edit your club website, and track payments.
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Access your Manage Club page to see your administrative Control Cards.
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Copy the secure URL links provided and send them to your Coaches, Staff, and Officials.
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Distribute the Parent Portal link to allow online registrations for new gymnasts.
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Use the Database Cards to manually add Gymnasts, Coaches, and Staff members.
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Select your preferred Website Template and edit the Index Page content to update club news.
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Verify and approve new parent registrations before they gain access to child reports.
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Access your central hub at Manage Club to oversee your entire organization.
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View your Club Prefix, which is used as the unique identifier for all your staff and athlete data.
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Use the Edit Settings button to update your physical address, official email, or country details at any time.
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Monitor your Club Logo display; this image represents your brand across the entire AI Gymnastics platform.
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Access the Manage Coaches section to oversee your technical training team.
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Use the + Add New Coach toggle to register a trainer. You must set a Coach Email as their unique username and a secure password for their portal access.
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Assign each coach to a specific Gymnastics Branch (e.g., Artistic, Rhythmic) and a Rank (e.g., Head Coach, Assistant) to define their authority in the system.
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Monitor the Status column; you can click the green/red badge to instantly toggle a coach's access to the system without deleting their data.
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Use the Edit button to update contact details or reset a coach's password if they lose access to their account.
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Deleting a coach is permanent; ensure you have re-assigned their training groups before removal.
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Access the Manage Groups page to organize your athletes into specific training squads or levels.
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Use the Create New Group form to define a name (e.g., Elite Team) and provide a description, such as age ranges or technical levels.
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Assign a Lead Coach to the group from the dropdown menu. Only coaches marked as 'Active' in your club will appear in this list.
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Select the Training Days by checking the boxes (Sat-Fri). The system uses these days to automatically generate attendance lists and TV monitor alerts.
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Click Save New Group to store the configuration in the database. The group will immediately appear in the management table and the Tablet Attendance app.
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To modify a group, use the Edit button to load the current data into the form, or use Delete to permanently remove a squad from the club records.
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Access the Manage Gymnasts section to build your club's athlete database.
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Use the Import From Your List section at the top to quickly pull existing athletes from your personal AI Gymnastics account into your club's official roster.
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The system automatically generates a unique Bib Number for every new gymnast using your club’s Bib Prefix combined with their unique ID (e.g., OLYM101).
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Identify athletes instantly in the mobile view by their Gender-Coded Borders: Black for Boys and Purple for Girls.
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Click the Status Badge (Active/Inactive) to toggle a gymnast's eligibility. Inactive athletes cannot be selected for daily attendance or appear on the Live TV Monitor.
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Navigate to the Edit link for any gymnast to assign them to a specific Training Group, update their birthday, or change their profile picture.
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Access the Staff Dashboard at any time to get a real-time overview of the club's current status and daily priorities.
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Monitor the Birthday Notification bar at the top; it automatically lists gymnasts celebrating birthdays within the next 7 days so staff can prepare celebrations.
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Use the Global Search tool to quickly find any gymnast by name. Clicking UPDATE on a search result allows you to jump directly to their profile to change their group or status.
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Analyze the Stats Grid to track total counts:
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Gymnasts Card: A scrolling list of all active athletes and their assigned groups.
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Groups & Coaches Card: Shows each training squad, the total number of kids enrolled, and the assigned Lead Coach.
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Navigate using the Sidebar Menu to access specific missions:
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Attendance: Perform daily manual check-ins or launch the high-speed Barcode Scanner.
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Financials: Process incoming cash/card payments and track monthly club revenue.
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Management: Update group schedules or add new athlete profiles to the roster.
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The Kids Kiosk button (highlighted in orange) opens the self-service interface intended for a tablet at the gym entrance.
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Access the Staff Management module to appoint administrative personnel for your club.
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Use the Add Staff Member form to register a new user. You must provide their Official Name, a valid Email, and a secure Password for their private portal access.
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Select a Role Type to define their permissions:
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Manager Assistant: High-level access to assist with club operations.
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Official: Standard administrative access for data management.
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Light Official: Restricted access for basic observation or specific tasks.
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Manage access security by clicking the Status link (Approved/Disapproved). This allows you to block a staff member's access immediately without deleting their account.
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Use the Edit function to change a staff member's role or name if their position within the club changes.
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The Reset Password feature inside the Edit modal allows you to assign a new plain-text password to a user if they forget their credentials.
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To remove a member permanently from the club's administration, use the Delete action.
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Access the Daily Attendance page to manage the check-in process for training sessions scheduled for the current day.
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The system automatically filters and displays only the Training Groups scheduled for today (e.g., if today is Monday, only groups with 'Mon' in their schedule appear).
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Identify gymnasts by their profile photo and unique Bib Number to ensure accurate tracking.
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Select a status for each athlete:
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Present: Confirms the athlete is on the floor training.
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Absent: Marks the athlete as missing without notice (appears on payment warnings).
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Excused: Marks a known absence (injury, school, or illness).
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Use the Notes field to record specific details, such as "Late arrival" or "Injury during warmup," which can be reviewed later by the Admin.
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Click Save All Groups Attendance to commit the data. This action updates the athlete's history and the Live TV Monitor dashboard for the club entrance.
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Attendance records can be updated multiple times throughout the day if a status changes; the system will simply update the existing entry for today's date.
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Access the Barcode Scan page to perform rapid athlete check-ins using physical gym cards or Bib numbers.
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The system is designed for "Hands-Free" operation; the input field is automatically focused so you can scan multiple athletes in sequence without touching the mouse or keyboard.
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The scanner recognizes two types of data:
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Bib Number: The unique club ID (e.g., OLYM101).
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KID ID: The internal system tracking ID.
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When a valid scan occurs:
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The athlete's name appears in large text for visual confirmation.
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The system automatically records them as "Present" for today's date.
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The Live TV Monitor in the lobby is updated instantly with the athlete's profile.
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If an athlete is already scanned, the system will update their status rather than creating a duplicate entry.
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If the system shows a red error, verify that the gymnast is marked as "Active" in the Gymnast Management section.
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Access the Master Pro-Club Report to perform high-level analysis of athlete commitment and participation.
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Use the Global Filters to refine your view by Year, Month, or a specific Training Group. You can also filter by Week to focus on recent performance.
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The report generates a Dynamic Attendance Matrix:
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Yellow Cells: Indicate scheduled training days for that specific group.
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Green "P": Confirms the athlete was Present.
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Red "A": Marks an unexcused Absence.
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Analyze the Rate % column to identify athletes at risk. Ratings below 70% are automatically highlighted in red to alert staff of low commitment.
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Review the Annual Total to track long-term progress and eligibility for end-of-year club awards or promotions.
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Click the Print PDF button to generate a clean, printer-friendly version of the sheet for physical filing or board meetings.
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Access the Kids Kiosk intended for use on a tablet or touch-screen monitor placed at the club's entrance.
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The interface automatically loads only the Active Gymnasts scheduled for today's training sessions who haven't checked in yet.
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Gymnasts perform the "Self-Check-in" work by following these steps:
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Search: Use the on-screen search bar to start typing their name. The grid filters instantly as they type.
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Identify: Find their profile photo and name card in the grid.
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Tap: Simply tap their photo card to register their arrival.
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Upon tapping, a Success Screen (Green Checkmark) appears for 1.3 seconds to confirm the check-in, then the page refreshes for the next gymnast.
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The system uses AJAX Technology to record the attendance in the background, meaning the Live TV Monitor is updated immediately without manual staff intervention.
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Note: Once a gymnast has tapped their name, they disappear from the Kiosk list for the remainder of the day to prevent duplicate entries.
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Access the Record Payment page to document tuition fees, membership renewals, or equipment purchases for club members.
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Select the Gymnast from the searchable dropdown menu. The system automatically links the payment to their unique KID ID.
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Enter the Amount in QAR and specify the Number of Classes covered by this payment. This data is critical for tracking "Class Depletion" (attendance vs. paid sessions).
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Define the Validity Period:
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Valid From: The date the membership or class pack starts.
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Valid To: The expiration date of the payment (after which the system will alert for renewal).
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Input the Payer Name (usually the parent) for legal and accounting references.
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Use the Internal Notes for specific details like "Paid via Bank Transfer" or "Sibling Discount Applied."
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Upon clicking Confirm & Save Payment, the system generates a unique Receipt Label (e.g., REC-45) and stores the data in both club payments and club payments info for redundant financial tracking.
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Access the Payment History dashboard to audit and review all financial transactions processed by the club.
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Use the Filter Bar to isolate payments for a specific gymnast. This is essential for resolving parent disputes or verifying membership validity.
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Monitor the Status Badges:
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Active (Green): The gymnast's payment period is currently valid.
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Expired (Red): The "Valid To" date has passed, indicating a renewal is required.
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Analyze the Period Column to see the exact coverage dates for each transaction (Valid From ➔ Valid To).
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Review the Amount and Classes columns to ensure the gymnast is enrolled in the correct training volume.
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Use the Delete action only to correct administrative errors. Deleting a record is permanent and will remove the transaction from the gymnast's financial history.
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On mobile devices, the table converts into a Card Layout, allowing staff to verify payment status quickly while on the training floor.
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Access the Payment Info dashboard to monitor the club's financial health through real-time data aggregation.
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Analyze the Global Stats Cards for a quick performance check:
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Total Revenue: The gross amount of all successfully recorded payments.
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Active Subs: The number of gymnasts whose payments are currently within their validity period.
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Expired Subs: The count of athletes requiring immediate renewal follow-up.
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Review the Monthly Breakdown table to compare growth across different months. This helps identify peak registration seasons and slow periods.
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The Financial Summary card calculates the Average Payment per transaction, providing insight into the most popular class packages.
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Use the Print Report button to generate an official document for club meetings. The system automatically formats the page for professional PDF or physical printing by removing navigation menus.
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Note: All calculations are performed on-the-fly using current database records, ensuring that every scan or manual entry is reflected instantly.
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Access the Manage News section to publish updates, competition results, or club announcements to your public landing page.
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To create a new post, enter a compelling News Title and write your update in the Content area.
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Upload a high-quality Main Image (JPG, PNG, or WebP). The system automatically renames and optimizes the file using your club prefix and a unique timestamp to prevent overwriting existing files.
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Choose a Status for your post:
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Published: The news becomes visible immediately on your club's public website.
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Draft: Saves the content in the database for later review without showing it to the public.
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Review your Current News table to monitor post dates and statuses. Published images are stored securely in the clubs_images/news/ directory.
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Note: Each post is linked to your Staff ID as the author, ensuring accountability for all public announcements.
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Access the Technical Dashboard to manage the athletic development and grading of your assigned training groups.
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The My Training Schedule section provides a live overview of your weekly commitments. Groups are automatically filtered based on your Coach ID, showing only the athletes you are authorized to train.
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Execute your Technical Missions through the Action Grid:
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Write Programs: Define the physical and technical objectives for the upcoming training cycle.
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Group Reports: Document the overall progress of a squad, highlighting team achievements or collective areas for improvement.
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Admin Messages: Send technical requests (e.g., equipment needs or injury alerts) directly to the Club Management.
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Perform Individual Evaluations: Navigate to the Technical Roster and click Gymnast Evaluation to record specific skill mastery for an athlete.
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Note: All technical data entered here is synced with the Parent Portal, allowing families to see their child's progress in real-time.
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Ensure you Logout at the end of your session to protect sensitive athlete data, especially when using shared tablets on the gym floor.
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Access your Technical Dashboard to manage the development of your assigned groups. The system automatically restricts your view to only the athletes currently under your supervision.
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Perform the Training Program Mission by documenting your monthly technical goals. This ensures the club administration is aligned with your training methodology and equipment needs.
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Execute the Individual Evaluation Mission for each gymnast. These ratings are the primary data source for the Parent Portal, allowing families to see real-time skill progress.
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Submit Group Technical Reports at the end of each cycle. Use this mission to summarize the overall energy, discipline, and technical level of the squad as a whole.
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Check for Admin Feedback inside your reports. This is a direct communication link where management provides guidance or approvals based on your technical submissions.
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Use the Kiosk & Attendance mission to ensure every gymnast present on the mat is accounted for, which directly influences the club's financial and safety records.
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Use the Training Programs module to design and archive technical plans for your specific gymnastics squads.
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To create a new plan, click + Create New Training Plan. This will open the drafting form:
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Program Title: Give the cycle a name (e.g., Summer Strength Phase).
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Primary Focus: Define the main goal (e.g., Vault landing or Bars transitions).
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Validity Dates: Set the Start and End dates to track the duration of the cycle.
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In the Detailed Methodology section, break down the specific exercises, sets, and repetitions. This serves as your technical guide during the training session.
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Once you click Save & Publish, the program is timestamped and stored. This allows the club administration to verify that the training quality meets the club's standards.
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Review the Active & Past Programs list to see previous training cycles, ensuring that your technical progression is consistent and well-documented.
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Use the Write Group Report module to submit a formal evaluation of a training squad's progress to the club administration.
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The system automatically confirms your authorization by verifying the Target Group name against your Coach ID.
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Complete the report by filling in the following data:
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Report Period: Specify the time frame (e.g., "January 2026" or "Post-Competition Week").
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General Technical Level: Select a status (Stable, Improving Fast, or Needs Work) to give the Admin a quick visual indicator of the squad's health.
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Technical Details: Provide a deep-dive analysis of mastered skills, discipline, and specific equipment or training needs.
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Click Submit Report to securely save the document. Once submitted, the report is moved to the Technical Archive and cannot be edited.
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The Club Admin/Head Coach will receive this report and may provide Admin Feedback which will appear in your archive later.
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Use the Individual Gymnast Evaluation module to record a detailed technical and physical analysis of a specific athlete.
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The system automatically confirms your authorization by verifying the gymnast belongs to one of your assigned groups before allowing entry.
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Complete the evaluation by filling in the following data points:
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Evaluation Date: Defaults to today, but can be adjusted for past training sessions.
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Attendance Commitment: Select the athlete's level of dedication (Excellent to Poor).
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Skill Mastery (%): Input a numerical value representing the percentage of the current curriculum the athlete has mastered.
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Physical Fitness (1-10): Rate their strength, flexibility, and endurance on a scale of 1 to 10.
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Provide descriptive feedback in the Strengths and Areas for Improvement sections to give parents and administrators clear context.
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Click Save Technical Evaluation to commit the data. This record becomes a permanent part of the athlete's technical history and is used to determine readiness for level promotions.
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Use the Send Message tool to communicate technical needs, facility reports, or urgent requests directly to the club's administrative office.
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When drafting a new message, select the appropriate Priority Level to help management organize their response:
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Normal: Standard requests (e.g., training material updates).
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Urgent: Time-sensitive matters (e.g., schedule changes).
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Critical: Immediate safety or operational issues (e.g., broken equipment or facility emergencies).
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All submitted messages are automatically linked to your Coach ID and current Club ID, ensuring they reach the correct administrative dashboard.
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Review your Recent Messages archive to track the status of your requests and keep a record of your professional communication with the club.
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Note: Once a message is sent, it is timestamped and stored permanently. This provides an audit trail for technical requirements and operational safety.
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Access the Parent Command Center to oversee your child's entire athletic journey at the club.
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The Athlete Hero Section provides a quick glance at your child's official profile photo and their Membership ID (Bib Number), which is required for gym check-ins.
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Navigate your responsibilities using the Management Grid:
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Inscription Form: Review the official registration documents and club terms.
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Gymnast & Parent Details: Keep your contact information and child's medical or personal data up to date.
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Payments Info: Track your transaction history, check expiration dates, and monitor remaining class credits.
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Skill Reports & Attendance: View real-time technical evaluations from coaches and verify your child's daily presence at the gym.
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Print Kid Card: Generate the digital or physical ID card used for the high-speed barcode scanners at the entrance.
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Use the Contact Club feature to send direct inquiries to the administration regarding schedules, billing, or technical concerns.
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Note: All data displayed here is pulled directly from the club's central database, ensuring you see the same information as the coaches and managers.
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Access the Inscription Form to review and print the official registration document for your child.
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The system automatically populates this form with the latest data from your Parent and Gymnast Profiles, including:
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Personal Identifiers: Full name, Date of Birth, and Nationality.
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Club Identifiers: Internal ID Number and your child's official Membership (Bib) Number.
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Contact Details: Mother and Father's names and mobile numbers, plus the home address on file.
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Read the Parental Authorization section carefully. This confirms your consent for participation and provides the club with emergency medical authority.
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Use the Print Form button at the top of the page. The system is optimized to hide website buttons and menus during printing, ensuring a clean, one-page physical document.
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Note: After printing, the form must be manually signed by the parent and submitted to the Club Manager for final signature and physical filing.
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Use the Edit Parent Information page to keep the club updated with your family's current contact and professional details.
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The form is divided into three primary sections to ensure organized data entry:
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Father's Information: Update the father's name, work field, and primary mobile number. Note: The Father's Mobile number serves as the primary Login ID for the Parent Portal.
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Mother's Information: Provide the mother's contact name, mobile number, and professional field for emergency and communication purposes.
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Address & Notes: Update your residential address and use the Family Notes section to communicate specific medical history, sibling details, or special requests to the club staff.
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Ensure all mobile numbers are accurate, as these are used for the club's automated SMS or WhatsApp notification systems.
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Click Save All Changes to synchronize your data with the club's central management system instantly.
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Successful updates are confirmed by a green success banner, after which you can return to the Command Center.
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Use the Gymnast Information page to maintain an accurate and professional profile for your child within the club records.
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You can update the following core details:
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Personal Details: Ensure the English name and Date of Birth match official documents for competition registration.
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Hobbies & Interests: Select your child's creative interests. This helps the club engage athletes in non-sporting events like media coverage or art showcases.
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Health & Medical Notes: This is a critical field. Use it to document allergies, previous injuries, or chronic conditions that coaches must be aware of during training.
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Profile Photo: You can upload a new professional photo of your child. This image will be used for their digital ID card and the lobby check-in monitor.
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Read-Only Fields: Specific data, such as the assigned "Sport," is locked for parents and can only be changed by the club administration to ensure group consistency.
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Click Save All Changes to update the system. Your changes are reflected instantly across the Coach Portal and the main Club Dashboard.
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Use the Contact Administration page to send official inquiries, requests, or feedback directly to the club's management.
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To ensure your message is handled by the correct department, you must select a Reason / Category:
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Payment Inquiry: For questions about fees, receipts, or credit status.
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Holiday Request: To notify the club of planned absences or vacation leave.
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Skill Progression: To discuss your child's technical development with the Head Coach.
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Complaints/Suggestions: To provide feedback on club services or facility standards.
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All submitted letters are archived in your Recent Messages section. You can track the status of your request:
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Sent: The message is waiting for review by the manager.
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Replied: The manager has responded to your inquiry.
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Check the Reply from Manager box (highlighted in green) within your message history to read official responses.
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Note: This system replaces email and WhatsApp for official club matters, providing a secure and timestamped record of all correspondence.
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Use the Gymnast ID Card module to generate the official identification document for your child.
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The card is designed for Self-Service Check-in at the gym entrance. It contains three critical identifiers:
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Profile Photo: Verified by the club for lobby monitor identification.
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Generated BIB Number: A unique code based on the club's initials and the gymnast's database ID (e.g., D-C101).
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Scannable Barcode: A CODE128 digital barcode that interacts with the club's high-speed scanners.
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Printing Instructions: Click Print Member Card to open the printer dialog. The page is automatically styled to hide buttons and backgrounds, leaving only the ID card for a clean print.
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Usage: For the best experience, print the card and place it in a lanyard or attach it to the gymnast's bag. The scanner can also read the barcode directly from a mobile phone screen if the brightness is turned up.
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Note: If your child's photo is missing or incorrect, please update it in the Gymnast Details section before printing the card.
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Use the Attendance Tracker to monitor your child's training frequency and keep track of your remaining paid sessions.
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The Session Summary card provides a real-time financial and operational overview:
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Contract: The total number of sessions you have paid for in the current cycle.
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Attended: The number of times your child has successfully checked in at the gym.
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Left: The remaining classes available before a renewal payment is required.
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The Completion Bar visually represents how much of your current membership package has been utilized. When the bar reaches 100%, please contact the administration for renewal.
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Review the History Log to see the exact dates and status of every training day:
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PRESENT: Successfully recorded via barcode scan or coach manual check-in.
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ABSENT: Marked by the coach if the gymnast did not attend a scheduled session.
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Check the Notes column for any specific comments from the coach regarding a specific training date.
6 Installations